Team Collaboration Tools

Using the right collaboration tools is necessary for almost any task, especially in more complex projects with several stakeholders. Allowing the team to communicate on one platform makes it possible to cut down on long meetings and those never-ending email threads.

Here we have gathered the most popular collaboration software available – everything rated and reviewed by our users. Think about what features you need: A messaging app, workflow-management features, opportunity to share files and screenshots or perhaps something completely different. Whatever communication and collaboration needs your team has, chances are that the solutions are found in our list of apps.

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Self-Hosted + Open Source

Nextcloud
Free • Open Source
Cloud Storage Service
File Sync Tool
Online Backup Tool
Mac
Windows
Linux
Online
Android
iPhone
Android Tablet
iPad
Self-Hosted
F-Droid
Cloudron
138 Nextcloud alternatives
You should have full control over your data. We help you achieve that: a safe home for all your data. Secure, under your control and developed in an open, transparent and trustworthy way. We are Nextcloud.
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Nextcloud Features
1. Privacy focusedNextcloud is considered a privacy friendly alternative.
2. Calendar IntegrationNextcloud lets you sync your tasks and events with your calendar application.
3. Ad-freeNextcloud doesn't contain any form of external advertising.
4. Two-factor AuthenticationNextcloud supports two-factor authentication (2FA).
5. Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
6. End-to-End EncryptionNextcloud has E2E Encryption, for entire or parts of the app.
7. Extensible by Plugins/ExtensionsNextcloud can be extended with add-ons, plugins and extensions.
8. Dark ModeNextcloud supports dark mode for comfortable usage in low light conditions.
9. FIDO U2F (2FA) supportNextcloud supports FIDO U2F / passwordless / multi-factor authentication.
Sync Contacts
Security focused
On-premises software
Hostable
Customizable
Cross-Platform
CalDAV Support
Integrated File Sharing
Secure File Sharing
Integrated Email Client
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Element
Freemium • Open Source
Group Chat App
Instant Messenger
Encrypted Chat App
Mac
Windows
Linux
Online
Android
iPhone
Android Tablet
iPad
Self-Hosted
Matrix.org
Flathub
F-Droid
Cloudron
275 Element alternatives
Element is a secure collaboration and messaging app based on the Matrix protocol. It’s decentralised to deliver digital sovereignty, and based on an open standard for easy connections and interoperability. It is end-to-end encrypted by default.
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Element Features
1. DecentralizedElement is based on a decentralized infrastructure with no single entity controlling it.
2. End-to-End EncryptionElement has E2E Encryption, for entire or parts of the app.
3. Privacy focusedElement is considered a privacy friendly alternative.
4. VoiP CallsElement allows you to make voice calls over Internet using the Voice over Internet Protocol (VoIP).
5. Dark ModeElement supports dark mode for comfortable usage in low light conditions.
6. Support for MarkDownElement supports MarkDown for document formatting.
7. File VersioningElement has a version system that lets you view and go back to older versions of the project/file/document.
8. No TrackingElement will not track you or use your personal data.
9. Real time collaborationMultiple users can work together in Element simultaneously.
Federated
Matrix Protocol
Voice Chat
Federation
Direct Messaging
Custom widgets
Simple installation
Clean design
Multiple languages
Per-room avatars
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Google Drive
Freemium • Proprietary
Cloud Storage Service
File Sync Tool
Online Backup Tool
Mac
Windows
Online
Android
iPhone
Chrome OS
Android Tablet
iPad
Software as a Service (SaaS)
235 Google Drive alternatives
Google Drive is a file storage and synchronization service which enables user cloud storage, file sharing and collaborative editing.
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Google Drive Features
1. Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
2. Built-in viewerGoogle Drive shows you a quick preview of an image, page or file in supported formats.
3. Real time collaborationMultiple users can work together in Google Drive simultaneously.
4. Works OfflineGoogle Drive can be used without the need to connect to the internet.
5. Ad-freeGoogle Drive doesn't contain any form of external advertising.
6. IFTTT IntegrationYou can connect different services to automatically trigger actions within Google Drive using IFTTT.
7. Watch FolderGoogle Drive can monitor a folder and perform actions (send notification, upload file, etc.) when changes occur.
8. Differential BackupGoogle Drive supports differential backups (only back up the changed or new-added data since the last FULL backup).
9. Two-factor AuthenticationGoogle Drive supports two-factor authentication (2FA).
GSuite Integration
Permission Management
File Hosting
Integrated Search
Folder Sync
Auto-saving
Online collaboration
Built-in player
Android Sync
Compatible with Microsoft Office
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Notion
Free Personal • Proprietary
Note-taking Tool
Todo List Manager
Task Management Tool
Mac
Windows
Online
Android
iPhone
Android Tablet
iPad
Software as a Service (SaaS)
46 Notion alternatives
Notion is a versatile tool that streamlines collaboration and organization within teams. It is similar to Google Docs, allowing team members to access and contribute to content in real-time.
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Notion Features
1. Support for MarkDownNotion supports MarkDown for document formatting.
2. Kanban BoardNotion allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
3. Real time collaborationMultiple users can work together in Notion simultaneously.
4. Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with Notion.
5. Support for LaTeXNotion supports LaTeX for text and math equation formatting.
6. Web ClipperSave any page or content from the web with a single click with Notion.
7. Support for @mentionsNotion supports the use of mentions through @ to a particular user, who will be notified personally.
8. Syntax HighlightingNotion supports syntax highlighting for various programming and markup languages.
Wiki
Custom templates
Visual bookmarks
Data export/import
Knowledge Base structuring
Hyperlinks
Tables
Nested Notes
Tablet support
Custom data fields
Alternatives | View All
ONLYOFFICE
Free Personal • Open Source
Office Suite
Word Processor
Spreadsheet App
Mac
Windows
Linux
Online
Android
iPhone
Android Tablet
iPad
Self-Hosted
AppImageHub
Snapcraft
Flathub
Software as a Service (SaaS)
Flatpak
Cloudron
64 ONLYOFFICE alternatives
ONLYOFFICE is an open-source online collaborative office combining editors for documents, spreadsheets, presentations, and forms. It is compatible with all popular formats and features maximum support for MS Office files.
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ONLYOFFICE Features
1. Works OfflineONLYOFFICE can be used without the need to connect to the internet.
2. Real time collaborationMultiple users can work together in ONLYOFFICE simultaneously.
3. PortableONLYOFFICE can be used from a USB stick or similar with no prior installation.
4. End-to-End EncryptionONLYOFFICE has E2E Encryption, for entire or parts of the app.
5. Dark ModeONLYOFFICE supports dark mode for comfortable usage in low light conditions.
6. Ad-freeONLYOFFICE doesn't contain any form of external advertising.
7. Spell CheckingONLYOFFICE can detect and correct all types of grammar and spelling mistakes.
8. Privacy focusedONLYOFFICE is considered a privacy friendly alternative.
Compatible with Microsoft Office
Tabbed interface
Nextcloud integration
FOSS
Cloud based
Export to PDF
Multiple languages
Collaborative Workspaces
Integrated Youtube support
Built-in translation
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Trello
Freemium • Proprietary
Project Management Tool
Task Management Tool
Team Collaboration Tool
Mac
Windows
Online
Android
iPhone
Android Tablet
iPad
Apple Watch
Android Wear
Kindle Fire
Software as a Service (SaaS)
32 Trello alternatives
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.
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Trello Features
1. Kanban BoardTrello allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
2. Support for @mentionsTrello supports the use of mentions through @ to a particular user, who will be notified personally.
3. Calendar IntegrationTrello lets you sync your tasks and events with your calendar application.
4. IFTTT IntegrationYou can connect different services to automatically trigger actions within Trello using IFTTT.
5. Ad-freeTrello doesn't contain any form of external advertising.
6. Calendar ViewTrello has a built-in calendar view to have a clear overview of your content over time.
7. Real time collaborationMultiple users can work together in Trello simultaneously.
8. RemindersTrello allows you to set reminders for tasks, events or actions, based on parameters of time, place or condition.
Checklists
Content Filtering
Search by tags
Drag and Drop
List management
Export to iCalendar
Scheduling
Planning Board
Customizable
Support for Keyboard Shortcuts
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Matrix.org
Free • Open Source
Group Chat App
Instant Messenger
Encrypted Chat App
Mac
Windows
Linux
Online
Android
iPhone
Android Tablet
iPad
Self-Hosted
WebRTC
Python
JavaScript
Go (Programming Language)
Cloudron
Java
Perl
138 Matrix.org alternatives
Matrix defines a set of open APIs for decentralised communication, suitable for securely publishing, persisting and subscribing to data over a global open federation of servers with no single point of control.
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Matrix.org Features
1. DecentralizedMatrix.org is based on a decentralized infrastructure with no single entity controlling it.
2. End-to-End EncryptionMatrix.org has E2E Encryption, for entire or parts of the app.
3. Privacy focusedMatrix.org is considered a privacy friendly alternative.
4. VoiP CallsMatrix.org allows you to make voice calls over Internet using the Voice over Internet Protocol (VoIP).
5. Multiple Account supportMatrix.org support multiple accounts without the need to logout and login
6. Ad-freeMatrix.org doesn't contain any form of external advertising.
7. No TrackingMatrix.org will not track you or use your personal data.
8. Real time collaborationMultiple users can work together in Matrix.org simultaneously.
Federation
Distributed
Security focused
Spaces
Chat Bot
Voice Chat
Support for Multiple protocols
Server side history
WebRTC
Alternatives | View All
Google Docs
Free • Proprietary
Word Processor
Team Collaboration Tool
Online
Android
iPhone
Chrome OS
Android Tablet
iPad
115 Google Docs alternatives
Google Docs is an online word processor, part of Google Drive, that lets you create and format text documents and collaborate with other people in real time. Here's what you can do with Google Docs:
Suggest and vote on features
Google Docs Features
1. Real time collaborationMultiple users can work together in Google Docs simultaneously.
2. File VersioningGoogle Docs has a version system that lets you view and go back to older versions of the project/file/document.
3. Works OfflineGoogle Docs can be used without the need to connect to the internet.
4. Sync with Google CalendarGoogle Docs can be synchronized with Google Calendar
5. IFTTT IntegrationYou can connect different services to automatically trigger actions within Google Docs using IFTTT.
6. Dark ModeGoogle Docs supports dark mode for comfortable usage in low light conditions.
Cloud based
Collaborative writing
Online Sharing
High Availability
Office Online integration
Autosave log
Upload directly to Google Drive
Text formatting
Online collaboration
Google Login
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Slack
Freemium • Proprietary
Group Chat App
Instant Messenger
Team Collaboration Tool
Mac
Windows
Linux
Android
iPhone
Chrome OS
Android Tablet
iPad
Electron / Atom Shell
Software as a Service (SaaS)
213 Slack alternatives
Slack is a unified communication platform built with an optimized workflow to keep modern teams focused and productive. A familiar chat interface facilitates discussions while advanced features are easily exposed based on context.
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Slack Features
1. Extensible by Plugins/ExtensionsSlack can be extended with add-ons, plugins and extensions.
2. Support for @mentionsSlack supports the use of mentions through @ to a particular user, who will be notified personally.
3. IFTTT IntegrationYou can connect different services to automatically trigger actions within Slack using IFTTT.
4. VoiP CallsSlack allows you to make voice calls over Internet using the Voice over Internet Protocol (VoIP).
5. Real time collaborationMultiple users can work together in Slack simultaneously.
Multi Channel
Threaded Conversations
HIPAA compliant
Channels
Out Of The Box
Team work
Electron based
App integration
Live Push Notifications
Onboarding
Alternatives | View All
Anytype
Free • Proprietary
Note-taking Tool
Todo List Manager
Team Collaboration Tool
Mac
Windows
Linux
Android
iPhone
81 Anytype alternatives
Offline and local first. The most powerful taking notes app. With a fully compatibility across devices. Support Markdown and you will be able to keep your notes, and files, in the same place.
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Anytype Features
1. Works OfflineAnytype can be used without the need to connect to the internet.
2. Privacy focusedAnytype is considered a privacy friendly alternative.
3. End-to-End EncryptionAnytype has E2E Encryption, for entire or parts of the app.
4. DecentralizedAnytype is based on a decentralized infrastructure with no single entity controlling it.
5. Ad-freeAnytype doesn't contain any form of external advertising.
6. Support for MarkDownAnytype supports MarkDown for document formatting.
7. Dark ModeAnytype supports dark mode for comfortable usage in low light conditions.
8. Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
9. WYSIWYG SupportAnytype integrates a WYSIWYG editor to edit the look and content of a document, page, or file.
Synchronization
Visual Organization
Knowledge Management
Local Storage
Wiki
Cross-Platform
Bookmarks
Graph database
Graph view
Export to PDF
Alternatives | View All
Todoist
Freemium • Proprietary
Todo List Manager
Task Management Tool
Team Collaboration Tool
Mac
Windows
Linux
Online
Android
iPhone
Chrome OS
Android Tablet
Windows Phone
iPad
AppImageHub
Apple Watch
Snapcraft
Google Chrome
Flathub
Microsoft Office Outlook
Android Wear
Safari
Gmail
Firefox
28 Todoist alternatives
To-do list and task manager.
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Todoist Features
1. SubtasksTodoist allows you to create and manage tasks inside of a parent-main task.
2. GamificationTodoist makes use of game-design elements such as point scoring, competition, achievements, etc.
3. Recurring TasksTodoist supports scheduling a task to recur at any frequency, such as daily or weekly.
4. IFTTT IntegrationYou can connect different services to automatically trigger actions within Todoist using IFTTT.
5. Calendar ViewTodoist has a built-in calendar view to have a clear overview of your content over time.
6. Ad-freeTodoist doesn't contain any form of external advertising.
7. Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with Todoist.
8. No registration requiredYou can use most of the features in Todoist without registration.
9. RemindersTodoist allows you to set reminders for tasks, events or actions, based on parameters of time, place or condition.
Natural Language Processing
Task assignments
Google Calendar integration
Zapier integration
Notifications
Favorites
Task Tracking
Alexa integration
Dropbox integration
Slack integration
Alternatives | View All
Workflowy
Freemium • Proprietary
Todo List Manager
Note-taking Tool
Task Management Tool
Windows
Online
Android
iPhone
Android Tablet
iPad
Mac
Linux
303 Workflowy alternatives
Workflowy lets you organise your brain into easily manageable lists. It also works as a single-pane outliner with inline notes. It offers one-click hoisting (zooming into branches). The online version syncs with mobile apps.
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Workflowy Features
1. Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with Workflowy.
2. Import/Export OPML FeedsImport and export your feed subscriptions into OPML format with Workflowy.
3. Kanban BoardWorkflowy allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
4. Real time collaborationMultiple users can work together in Workflowy simultaneously.
5. Shared FoldersWorkflowy supports shared folders that can be used to store, search, and access files with multiple people.
6. Ad-freeWorkflowy doesn't contain any form of external advertising.
7. Support for @mentionsWorkflowy supports the use of mentions through @ to a particular user, who will be notified personally.
8. Unlimited storageWorkflowy offers a solution with unlimited cloud storage.
9. LightweightWorkflowy consumes less device resources compared to similar apps.
Infinite hierarchical depth
Tagging
Nested lists
Integrated File Sharing
Tree structure
Note organization
Multi Column View
Outline mode
Data export/import
Outline organization
Alternatives | View All
Asana
Freemium • Proprietary
Project Management Tool
Task Management Tool
Team Collaboration Tool
Mac
Windows
Online
Android
iPhone
Android Tablet
iPad
Software as a Service (SaaS)
38 Asana alternatives
Whether you’re between meetings or in line for a latte, use Asana to quickly capture tasks, to-dos, reminders, and ideas. Get updates from coworkers, organize tasks and projects for work, or manage your to-do list for the day.
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Asana Features
1. SubtasksAsana allows you to create and manage tasks inside of a parent-main task.
2. Recurring TasksAsana supports scheduling a task to recur at any frequency, such as daily or weekly.
3. Kanban BoardAsana allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
4. Calendar ViewAsana has a built-in calendar view to have a clear overview of your content over time.
5. Sync with Google CalendarAsana can be synchronized with Google Calendar
6. Goal TrackingAsana can be used for tracking progress toward personal or business goals.
7. Task Time TrackingKeep a record of time spent on a task with Asana.
8. Real time collaborationMultiple users can work together in Asana simultaneously.
9. IFTTT IntegrationYou can connect different services to automatically trigger actions within Asana using IFTTT.
Dependency Tracking
Assign and Track Tasks
Online collaboration
Team management
Planning
Timeline
Mobile friendly
Custom data fields
Task Tracking
Gmail integration
Alternatives | View All
Keybase
Free • Open Source
Encrypted Chat App
Team Collaboration Tool
Mac
Windows
Linux
Online
Android
iPhone
iPad
Ruby
JavaScript
Tor
Go (Programming Language)
Java
64 Keybase alternatives
Keybase is a new and free security app for mobile phones and computers. For the geeks among us: it's open source and powered by public-key cryptography.
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Keybase Features
1. End-to-End EncryptionKeybase has E2E Encryption, for entire or parts of the app.
2. PGP EncryptionKeybase supports PGP, an encryption system used for sending encrypted emails and files.
3. Git SupportKeybase supports Git, a free and open source distributed version control system.
4. Self Destructing MessagesKeybase supports the use of private messages that will be auto deleted according to a specified time or action.
5. Encrypted BackupKeybase uses encryption algorithms to keep your files safe as well as prevent unauthorized access.
6. GPG EncryptionKeybase supports GPG (aka GnuPG) for encryption of things like emails, messages, files, etc.
7. Ad-freeKeybase doesn't contain any form of external advertising.
Two-Step verification
Security focused
Public key encryption
Git integration
File Storage
Electron based
GitHub integration
Private repositories
Ruby
Facebook integration
Alternatives | View All
CryptPad
Freemium • Open Source
Spreadsheet App
Office Suite
Word Processor
Self-Hosted
Software as a Service (SaaS)
60 CryptPad alternatives
CryptPad is a private-by-design alternative to popular office tools and cloud services. All the content stored on CryptPad is encrypted before being sent, which means nobody can access your data unless you give them the keys.
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CryptPad Features
1. End-to-End EncryptionCryptPad has E2E Encryption, for entire or parts of the app.
2. Real time collaborationMultiple users can work together in CryptPad simultaneously.
3. No registration requiredYou can use most of the features in CryptPad without registration.
4. Privacy focusedCryptPad is considered a privacy friendly alternative.
5. Kanban BoardCryptPad allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
6. No TrackingCryptPad will not track you or use your personal data.
7. Ad-freeCryptPad doesn't contain any form of external advertising.
8. Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
9. Support for MarkDownCryptPad supports MarkDown for document formatting.
Collaborative writing
Document sharing
Privacy
Encrypted Notes
Direct file uploading
Multiple languages
Alternatives | View All