Document Organizing, Storage & Management Systems

A proper document management system is necessary in the paperless company. You need somewhere to store, control and track all sorts of documents and often you need to share and collaborate on different files. The sooner you implement a document management system, the better. You simply don’t want to lose control of your virtual documentation.

Here you’ll find software for documentation storage and organizing – everything ranked and reviewed by our users. Go through the toplist to see which software that suits your needs. Either you choose one with a license or one of the free document systems available.

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  1. Zotero icon

    Zotero

     433 likes

    Zotero is a free, easy-to-use tool to help you collect, organize, share research and cite your research sources directly in your favourite word processor, with 300 MB free online storage.

    • Research Manager
    • Freemium • Open Source
    • Mac
    • Windows
    • Linux
    • iPhone
    • iPad
    • Microsoft Edge
    • Google Chrome
    • Safari
    • Microsoft Word
    • Google Docs
    • LibreOffice
    • Mozilla Firefox
    Zotero screenshot 1
    Best alternatives are Mendeley iconMendeleyandQiqqa iconQiqqa71 alternatives
  2. PDF Arranger icon

    PDF Arranger

     92 likes

    Small python-gtk application, which helps the user to merge or split pdf documents and rotate, crop and rearrange their pages using an interactive and intuitive graphical interface.

    Export selection only. Export each selected page to a file. Export all pages to files.
    Best alternatives are PDF-XChange Editor iconPDF-XChange Editor64 alternatives
  4. TagSpaces icon

    TagSpaces

     231 likes

    TagSpaces is privacy aware, cross-platform file browser with note-taking capabilities. It helps you organize your files and folders with tags and colors.

    • Note-taking Tool
    • Freemium • Open Source
    • Mac
    • Windows
    • Linux
    • Android
    • Android Tablet
    • Self-Hosted
    • Microsoft Edge
    • Google Chrome
    • Mozilla Firefox
    Cross-platform file tagging
    Best alternatives are TagStudio iconTagStudioandTabbles iconTabbles97 alternatives
  5. Qiqqa icon

    Qiqqa

     416 likes

    Qiqqa is a free research and reference manager. Search for, read and annotate your PDFs. Then review your work, write up and create bibliographies instantly.

    Qiqqa screenshot 1
    Best alternatives are Zotero iconZoteroandMendeley iconMendeley55 alternatives
  6. Mendeley icon

    Mendeley

     290 likes

    Mendeley helps manage and share academic knowledge: Mendeley Desktop is free academic software (Windows, Mac, Linux) for organizing and sharing research papers and generating bibliographies with 1GB of free online storage to automatically back up and synchronize your library...

    Generate Bibliographies in Word and OpenOffice
    Best alternatives are Zotero iconZoteroandQiqqa iconQiqqa77 alternatives
  7. Ad
    Screenshot
    Adobe Acrobat DC icon
    Adobe Acrobat DC

    Create and edit PDFs. Collaborate with ease. E-sign documents and collect signatures. Get everything done in one app, wherever you work. Acrobat’s got it. Stay on top of your documents with powerful features for desktop, mobile, ...

    Learn More
  8. Adobe Acrobat DC icon

    Adobe Acrobat DC

     202 likes

    Create and edit PDFs. Collaborate with ease. E-sign documents and collect signatures. Get everything done in one app, wherever you work. Acrobat’s got it. Stay on top of your documents with powerful features for desktop, mobile, and web.

    Adobe Acrobat DC screenshot 1
    Best alternatives are PDF-XChange Editor iconPDF-XChange Editor283 alternatives
  9. Nuclino icon

    Nuclino

     135 likes

    Nuclino is a unified workspace where teams can bring all their knowledge, docs, and projects together in one place. It’s a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos.

    • Note-taking Tool
    • Freemium • Proprietary
    • Mac
    • Windows
    • Linux
    • Online
    • Android
    • iPhone
    • Chrome OS
    • iPad
    Nuclino screenshot 1
    Best alternatives are Obsidian iconObsidianandNotion iconNotion301 alternatives
  10. OpenProject icon

    OpenProject

     117 likes

    Open source software offering project timelines, issue tracking, and document management with robust security and flexible management options.

    OpenProject screenshot 1
    Best alternatives are Trello iconTrelloandAFFiNE iconAFFiNE188 alternatives
  12. DEVONthink icon

    DEVONthink

     129 likes

    DEVONthink is a solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files.

    DEVONthink screenshot 1
    Best alternatives are Obsidian iconObsidianandJoplin iconJoplin156 alternatives
  13. Basecamp icon

    Basecamp

     239 likes

    Basecamp is a web-based project collaboration tool that allows groups of people to share files, meet deadlines, assign tasks, and centralize feedback.

    • Project Management Tool
    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    Basecamp home screen
    Best alternatives are Trello iconTrelloandAsana iconAsana73 alternatives
  14. XWiki icon

    XWiki

     92 likes

    XWiki is the ultimate open-source structured wiki designed to enhance business collaboration and efficiency. Tailored for tech-savvy professionals, XWiki’s extensibility, customization, and flexibility make it indispensable for managing large projects and datasets, while...

    XWiki screenshot 1
    Best alternatives are Obsidian iconObsidianandNotion iconNotion89 alternatives
  15. Wrike icon

    Wrike

     316 likes

    Wrike is a work management platform that streamlines workflows, automates processes, and coordinates strategy across an organization. Users can create and manage folders, projects, tasks, and subtasks. The platform also allows customization of workspace to align with team...

    • Project Management Tool
    • Freemium • Proprietary
    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    Project management in Wrike
    Best alternatives are Notion iconNotionandAsana iconAsana85 alternatives
  16. FuseBase icon

    FuseBase

     90 likes

    FuseBase is a comprehensive software solution designed to streamline the interaction between teams and clients. It eliminates the need for clients to navigate multiple applications by providing a singular platform for project briefs, feedback, and updates.

    • Task Management Tool
    • Freemium • Proprietary
    • Online
    • Google Chrome
    • Software as a Service (SaaS)
    • Mozilla Firefox
    FuseBase screenshot 1
    Best alternatives are Anytype iconAnytypeandLogseq iconLogseq202 alternatives
  17. Coda.io icon

    Coda.io

     30 likes

    Combines docs, spreadsheets, and team collaboration in one place, offering customizable views, real-time collaboration, and scalable functionalities.

    Coda.io screenshot 1
    Best alternatives are Logseq iconLogseqandAnytype iconAnytype80 alternatives
  18. Tabbles icon

    Tabbles

     77 likes

    Organize your files using tags.

    • File Manager
    • Freemium • Proprietary
    • Windows
    • Microsoft Outlook
    Main window
    Best alternatives are TagStudio iconTagStudioandTagSpaces iconTagSpaces34 alternatives