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Document Organizing, Storage & Management Systems

A proper document management system is necessary in the paperless company. You need somewhere to store, control and track all sorts of documents and often you need to share and collaborate on different files. The sooner you implement a document management system, the better. You simply don’t want to lose control of your virtual documentation.

Here you’ll find software for documentation storage and organizing – everything ranked and reviewed by our users. Go through the toplist to see which software that suits your needs. Either you choose one with a license or one of the free document systems available.

  1. Zotero icon
    • Mac
    • Windows
    • Linux
    • iPhone
    • iPad
    • Microsoft Edge
    • Google Chrome
    • Safari
    • Microsoft Office Word
    • Google Drive - Docs
    • LibreOffice
    • Firefox
    65 alternatives to Zotero 

    Zotero is a free, easy-to-use tool to help you collect, organize, share research and cite your research sources directly in your favourite word processor, with 300 MB free online storage.

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    Features
    1.  Support for MarkDownZotero supports MarkDown for document formatting.
    2.  Privacy focusedZotero is considered a privacy friendly alternative.
    3.  Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
    4.  Ad-freeZotero doesn't contain any form of external advertising.
    5.  Extensible by Plugins/ExtensionsZotero can be extended with add-ons, plugins and extensions.
    6.  PDF annotationZotero support PDF Annotation for highlighting, notes etc
    7.  Real time collaborationMultiple users can work together in Zotero simultaneously.
    8.  File TaggingZotero can organize and highlight your files with tags and labels.
    Main Interface
    Top 3 alternatives
  2. Qiqqa is a free research and reference manager. Search for, read and annotate your PDFs. Then review your work, write up and create bibliographies instantly.

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    Features
    1.  PDF annotationQiqqa support PDF Annotation for highlighting, notes etc
    2.  Full-Text SearchQiqqa lets you search for specific words or phrases from inside a document or database.
    3.  File TaggingQiqqa can organize and highlight your files with tags and labels.
    4.  Support for LaTeXQiqqa supports LaTeX for text and math equation formatting.
    5.  PortableQiqqa can be used from a USB stick or similar with no prior installation.
    6.  Real time collaborationMultiple users can work together in Qiqqa simultaneously.
    Screenshot
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  3. TagSpaces icon
    • Mac
    • Windows
    • Linux
    • Android
    • Android Tablet
    • Self-Hosted
    • Google Chrome
    • Firefox
    127 alternatives to TagSpaces 

    TagSpaces is an offline, open source, document manager with tagging support.

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    Features
    1.  File TaggingTagSpaces can organize and highlight your files with tags and labels.
    2.  Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with TagSpaces.
    3.  Support for MarkDownTagSpaces supports MarkDown for document formatting.
    Cross-platform file tagging and file finding
    Top 3 alternatives
  4. Make your job easier with Adobe Acrobat DC, the trusted PDF creator. Use Acrobat to convert, edit, and sign PDF files at your desk or on the go.

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    Features
    1.  Fill PDF FormsAdobe Acrobat DC supports forms in PDF files.
    2.  PDF annotationAdobe Acrobat DC support PDF Annotation for highlighting, notes etc
    3.  Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
    4.  Sign PDF filesAdobe Acrobat DC support signing a PDF document digitally on a touch screen etc.
    5.  Combine PDFCombine, merge and arrange PDF files into one document.
    6.  Split PDF filesAdobe Acrobat DC can split PDF files into multiple documents.
    Screenshot
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  5. Basecamp icon
    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    515 alternatives to Basecamp 

    Basecamp is a web-based project collaboration tool that allows groups of people to share files, meet deadlines, assign tasks, and centralize feedback.

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    Features
    1.  Support for @mentionsBasecamp supports the use of mentions through @ to a particular user, who will be notified personally.
    2.  Real time collaborationMultiple users can work together in Basecamp simultaneously.
    3.  Sync with Google CalendarBasecamp can be synchronized with Google Calendar
    4.  Task Time TrackingKeep a record of time spent on a task with Basecamp.
    5.  Gantt-chartsBasecamp allows you to visualize your project plan through a timeline with schedule bars and keep track of the work done.
    Basecamp home screen
    Top 3 alternatives
  6. Polar icon
    • Mac
    • Windows
    • Linux
    • Electron / Atom Shell
    • Chrome OS
    69 alternatives to Polar 

    Polar is a powerful desktop app for managing all your web content, books, and notes. Polar keeps all your content in one place, supports tagging, annotation, highlighting and keeps track of your reading progress.

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    Features
    1.  PDF annotationPolar support PDF Annotation for highlighting, notes etc
    2.  Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
    3.  Built-in viewerPolar shows you a quick preview of an image, page or file in supported formats.
    Captured HTML content available for offline viewing at any time.
    Top 3 alternatives
  7. Mendeley icon
    • Mac
    • Windows
    • Linux
    • Online
    68 alternatives to Mendeley 

    Mendeley helps manage and share academic knowledge: Mendeley Desktop is free academic software (Windows, Mac, Linux) for organizing and sharing research papers and generating bibliographies with 1GB of free online storage to automatically back up and synchronize your library...

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    Features
    Generate Bibliographies in Word and OpenOffice
    Top 3 alternatives
  8. OpenProject is an open-source project management software with a wide set of features and plugins. It supports project timelines / Gantt charts, issue tracking, wiki, document management, time and cost reporting, code management, Scrum and much more.

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    Features
    1.  Kanban BoardOpenProject allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
    2.  Gantt-chartsOpenProject allows you to visualize your project plan through a timeline with schedule bars and keep track of the work done.
    3.  Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with OpenProject.
    Screenshot
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  9. Nuclino icon
    • Mac
    • Windows
    • Linux
    • Online
    • Android
    • iPhone
    • Chrome OS
    • iPad
    300 alternatives to Nuclino 

    Nuclino is a unified workspace where teams can bring all their knowledge, docs, and projects together in one place. It’s a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos.

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    Features
    1.  Real time collaborationMultiple users can work together in Nuclino simultaneously.
    2.  Kanban BoardNuclino allows you to organize your workflow by moving cards with drag-and-drop functionality between multiple columns.
    3.  LightweightNuclino consumes less device resources compared to similar apps.
    4.  Support for MarkDownNuclino supports MarkDown for document formatting.
    5.  WYSIWYG SupportNuclino integrates a WYSIWYG editor to edit the look and content of a document, page, or file.
    6.  Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with Nuclino.
    7.  Full-Text SearchNuclino lets you search for specific words or phrases from inside a document or database.
    Screenshot
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  10. DEVONthink is a solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files.

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    Features
    1.  File TaggingDEVONthink can organize and highlight your files with tags and labels.
    2.  Dark ModeDEVONthink supports dark mode for comfortable usage in low light conditions.
    3.  Support for scriptingDEVONthink supports scripts and macros to automate or customize tasks.
    4.  PDF annotationDEVONthink support PDF Annotation for highlighting, notes etc
    5.  Ad-freeDEVONthink doesn't contain any form of external advertising.
    6.  OCRExtract the text from a screen capture or file and paste it into another document for edits.
    7.  Cloud SyncSync your data (notes, documents, bookmarks, etc.) across your different devices and to the cloud.
    8.  Full-Text SearchDEVONthink lets you search for specific words or phrases from inside a document or database.
    9.  Support for MarkDownDEVONthink supports MarkDown for document formatting.
    Screenshot
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  11. Wrike icon
    • Online
    • Android
    • iPhone
    • iPad
    • Software as a Service (SaaS)
    417 alternatives to Wrike 

    Wrike's end-to-end solution takes your projects from initial request to tracking work progress and reporting results. With Wrike, you'll be able to create and delegate tasks, track deadlines, visualize your plans on the Gantt chart, and share reports.

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    Features
    1.  Gantt-chartsWrike allows you to visualize your project plan through a timeline with schedule bars and keep track of the work done.
    2.  Real time collaborationMultiple users can work together in Wrike simultaneously.
    Project management in Wrike
    Top 3 alternatives
  12. Slite icon
    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    83 alternatives to Slite 

    Slite is a collaborative workspace where remote teams get their best work done. Document. Discuss. Decide. Do. All in one place.

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    Features
    1.  Real time collaborationMultiple users can work together in Slite simultaneously.
    2.  WYSIWYG SupportSlite integrates a WYSIWYG editor to edit the look and content of a document, page, or file.
    3.  LightweightSlite consumes less device resources compared to similar apps.
    4.  Support for MarkDownSlite supports MarkDown for document formatting.
    5.  Hierarchical StructureOrganize your notes, pages, documents, etc., hierarchically with Slite.
    6.  Support for @mentionsSlite supports the use of mentions through @ to a particular user, who will be notified personally.
    Screenshot
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  13. Paperwork is a personal document manager for scanned documents (and PDFs).

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    Features
    1.  PortablePaperwork can be used from a USB stick or similar with no prior installation.
    2.  OCRExtract the text from a screen capture or file and paste it into another document for edits.
    Screenshot
    Top 3 alternatives
  14. Paperwork icon
    • Self-Hosted
    • PHP
    • Cloudron
    109 alternatives to Paperwork 

    OpenSource note-taking & archiving alternative to Evernote, Microsoft OneNote & Google Keep.

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    Features
    1.  Support for BootstrapPaperwork supports the popular CSS framework Bootstrap.
    2.  Real time collaborationMultiple users can work together in Paperwork simultaneously.
    Discontinued

    Paperwork currently is under development. As stated on the official website: "The software is not usable at this moment. Paperwork v2 is targeted to developers that would like to contribute to the project."

    Screenshot
    Top 3 alternatives
  15. Tabbles icon
    • Windows
    • Google Chrome
    • Outlook
    31 alternatives to Tabbles 

    Tag files, along with your peers to organize and find them. Works on local or network drives and in the Cloud. Tabbles features collaborative tagging, auto-tagging rules, an Outlook Plugin, a Chrome extension and is well integrated with Windows,.

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    Features
    1.  File TaggingTabbles can organize and highlight your files with tags and labels.
    2.  PortableTabbles can be used from a USB stick or similar with no prior installation.
    3.  Chromecast SupportCast your content to a Chromecast connected device with Tabbles.
    Screenshot
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