Document Organizing, Storage & Management Systems

A proper document management system is necessary in the paperless company. You need somewhere to store, control and track all sorts of documents and often you need to share and collaborate on different files. The sooner you implement a document management system, the better. You simply don’t want to lose control of your virtual documentation.

Here you’ll find software for documentation storage and organizing – everything ranked and reviewed by our users. Go through the toplist to see which software that suits your needs. Either you choose one with a license or one of the free document systems available.

  1. Qiqqa is a free research and reference manager. Search for, read and annotate your PDFs. Then review your work, write up and create bibliographies instantly.
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  2. Whether you’re between meetings or in line for a latte, use Asana to quickly capture tasks, to-dos, reminders, and ideas. Get updates from coworkers, organize tasks and projects for work, or manage your to-do list for the day.
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  3. TagSpaces is an open source personal data manager. It helps you organize and browse your files on every platform. Cross-platform file tagging and file finding
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  4. Project Management & Team Communication Software.
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  5. OpenProject is an open-source project management software with a wide set of features and plugins. It supports project timelines / Gantt charts, issue tracking, wiki, document management, time and cost reporting, code management, Scrum and much more.
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  6. Adobe Acrobat is a family of application software and web services developed by Adobe Systems to view, create, manipulate, print and manage files in Portable Document Format (PDF).
  7. Wrike's end-to-end solution takes your projects from initial request to tracking work progress and reporting results. With Wrike, you'll be able to create and delegate tasks, track deadlines, visualize your plans on the Gantt chart, and share reports.
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  8. DEVONthink is a solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files.
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  9. Small python-gtk application, which helps the user to merge or split pdf documents and rotate, crop and rearrange their pages using an interactive and intuitive graphical interface.
    • FreemiumProprietary
    • Mac
    • Windows
    • Linux
    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • PlayBook
    • Apple Watch
    • Google Chrome
    • Android Wear
    • React
    • Electron / Atom Shell
    • Kindle Fire
    • Software as a Service (SaaS)
    • Gmail
    • Install Chrome Extensions
    • Brave
    • Google Chrome to Phone
    • Firefox
    Create instant task lists, share notes, and video chat, all on the same page. Taskade is a modern organization and collaboration tool for getting things done. Get our app on Web, Mobile, Chrome, Mac and Windows. Taskade is simple, flexible, and fun!.
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  10. Bridge CC gives you centralized access to all the files and assets you need for your creative projects. Organize personal and team assets, batch edit with ease, add watermarks, set centralized color preferences, and even upload your photos to Adobe Stock.
  11. GoodNotes for iPhone and iPad is a notetaking app with the theme of "digital paper." It's usable for all your handwritten notes and formerly paper-based information.
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  12. OpenSource note-taking & archiving alternative to Evernote, Microsoft OneNote & Google Keep.

    Discontinued

    Paperwork currently is under development. As stated on the official website: "The software is not usable at this moment. Paperwork v2 is targeted to developers that would like to contribute to the project."

  13. Slite gives your team one place to share ideas, collect knowledge and stay in tune across time and space. Trusted by thousands of flexible and remote teams.
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  14. Tag files, along with your peers to organize and find them. Works on local or network drives and in the Cloud. Tabbles features collaborative tagging, auto-tagging rules, an Outlook Plugin, a Chrome extension and is well integrated with Windows,.
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