Productivity and workflow

My favorite tools for an organized workflow, from calendar, email, document editing and project planning in an office or home office for freelancer or teams.

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faceinvaderList by faceinvader, last updated 
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  1. Asana icon
     Like

    Work management platform for teams to focus on goals, projects, and tasks, available on mobile, integrating with web, offering offline use and notifications.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    Asana screenshot 1
    Asana screenshot 1
    Asana screenshot 2
    +6
    Mobile view
  2. Trello icon
     Like

    Organize tasks with boards, lists, and cards, and customizable workflows. Ideal for projects, collaboration, and effortless progress tracking.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Apple Watch
    • Android Wear
    • Kindle Fire
    • Software as a Service (SaaS)
    Trello screenshot 1
    Trello screenshot 1
    Trello screenshot 2
    +2
    Trello screenshot 3
  3. Online word processor offering real-time collaboration, document conversion, robust formatting, revision history, redownloading, and language translation.

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    Google Docs screenshot 1
    Google Docs screenshot 1
    Google Docs screenshot 2
  4. Cloud-based spreadsheet editor for real-time collaboration, chart creation, formula support, export options, access controls, and Drive integration.

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    Google Sheets screenshot 1
    Google Sheets screenshot 1
    Google Sheets screenshot 2
  5. Manage events efficiently with device syncing, Gmail integration, event reminders, and shareable schedules on a user-friendly interface with dark mode.

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • Sunbird
    • Google Chrome
    Google Calendar screenshot 1
    Google Calendar screenshot 1
    Google Calendar screenshot 2
    +4
    Google Calendar screenshot 3
  6. Gmail icon
     Like

    Experience robust security, multiple accounts, chat, and fast search with efficient Gmail email management in a streamlined interface.

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • Google Chrome
    • Android Wear
    • Android TV
    • Software as a Service (SaaS)
    Gmail screenshot 1
    Gmail screenshot 2
    Gmail screenshot 3
  7. 1Password icon
     Like

    Securely manage passwords across devices with auto-fill and vulnerability alerts, organizing passwords and notes for quick access and synchronization.

    Cost / License

    • Paid
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Linux
    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • Apple Watch
    • Microsoft Edge
    • Vivaldi
    • Google Chrome
    • Safari
    • Yandex Browser
    • Opera
    • Brave
    • Mozilla Firefox
    Desktop & Mobile Apps
    1Password screenshot 1
    1Password screenshot 2
    +2
    1Password screenshot 3
  8. KeePass icon
     Like

    Free and open source password manager storing passwords in a local encrypted database with strong AES or Twofish encryption and master key access.

    Cost / License

    • Free
    • Open Source

    Platforms

    • Mac
    • Windows
    • Linux
    • BSD
    • Mono
    Entry Templates Plugin
    Main window
    Login Screen
    +5
    Built-in Password Generator
  9. The Adobe Scan scanner app turns your device into a powerful portable scanner that recognizes text automatically (OCR) and allows you to save to multiple file formats including PDF and JPEG.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Android
    • iPhone
    • Android Tablet
    • iPad
    Adobe Scan screenshot 1
    Adobe Scan screenshot 1
    Adobe Scan screenshot 2
    +5
    Adobe Scan screenshot 3
  10. With the Scanbot Document Scanner SDK, companies can easily equip their mobile and web applications with a fast, accurate, and user-friendly mobile document scanner.

    Cost / License

    • Paid
    • Proprietary

    Application type

    Platforms

    • Android
    • iPhone
    • React Native
    • Flutter
    • Xamarin Studio
    • WebAssembly
    Document Scanner
    Document Scanner Preview
    Custom Filters
  11. Organize your projects with customizable templates.

    Post Haste is a free project management tool that allows you to setup file and folder templates for your projects. Create a new project and everything's organized, ready for you to start.

    Cost / License

    • Free
    • Proprietary

    Application type

    Platforms

    • Mac
    • Windows
    Post Haste screenshot 1
    Post Haste screenshot 1
    Post Haste screenshot 2
    +1
    Post Haste screenshot 3
  12. Organize apps and documents in a browser-like tabbed interface for Windows. Drag and drop windows, add new tabs easily, and enjoy quick access.

    Cost / License

    • Paid
    • Proprietary

    Application type

    Platforms

    • Windows
    Stardock Groupy screenshot 1
    Stardock Groupy screenshot 1
    Stardock Groupy screenshot 2
    +8
    Stardock Groupy screenshot 3
  13. IFTTT icon
     Like

    Automates over 1000 apps and devices with non-coding integrations and partnerships with 900+ brands, creating a billion Applets monthly.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Apple Watch
    • Android Wear
    IFTTT screenshot 1
    IFTTT screenshot 2
    IFTTT screenshot 3
  14. Cloud service for file storage and sync, integrated with Google Docs suite, facilitating collaboration and offering scalable storage solutions.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • Software as a Service (SaaS)
    Google Drive screenshot 1
    Google Drive screenshot 1
    Google Drive screenshot 2
    +8
    Google Drive screenshot 3
  15. Feedly icon
     Like

    Organize and read content from RSS feeds into a magazine-like experience, simple sharing options, and seamless access across all devices.

    Cost / License

    • Freemium
    • Proprietary

    Application types

    Platforms

    • Online
    • Android
    • iPhone
    • Chrome OS
    • Android Tablet
    • iPad
    • Google Chrome
    • Safari
    • Kindle Fire
    • Mozilla Firefox
    Feedly screenshot 1
    Feedly screenshot 1
    Feedly screenshot 2
    +7
    Feedly screenshot 3
  16. Evernote icon
     Like

    Cross-platform app for creating and organizing notes from text, web pages, images, and voice memos. Offers security features and integrates with various tools.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Online
    • Android
    • iPhone
    • Blackberry
    • Android Tablet
    • Windows Phone
    • iPad
    • Apple Watch
    • Kindle Fire
    Evernote screenshot 1
    Evernote screenshot 1
    Evernote screenshot 2
    +2
    Evernote screenshot 3
  17. Pocket icon
     Like

    Save articles to read offline, with browser and app integration across multiple platforms. Enjoy ad-free, dark mode, and text-to-speech features.

    Cost / License

    • Freemium
    • Proprietary

    Platforms

    • Online
    • Android
    • iPhone
    • Android Tablet
    • iPad
    • Microsoft Edge
    • Google Chrome
    • Safari
    • Opera
    • Mozilla Firefox
    Pocket screenshot 1
    Pocket screenshot 1
    Pocket screenshot 2
    +7
    Pocket screenshot 3
  18. FreeMind icon
     Like

    Free and open source, Java-based mind-mapping app for the desktop featuring a hierarchical editor that emphasizes folding.

    Cost / License

    • Free
    • Open Source

    Platforms

    • Mac
    • Windows
    • Linux
    Example: Computer
    Example: languages for presentation
  19. Mind mapping helps you organize your thoughts, remember information and generate new ideas. We've created a beautiful, intuitive app, so you can mind map wherever you are and whenever you want.

    Cost / License

    • Freemium
    • Proprietary

    Application type

    Platforms

    • Mac
    • Windows
    • Android
    • iPhone
    • Android Tablet
    • iPad
    SimpleMind screenshot 1
    SimpleMind screenshot 1
    SimpleMind screenshot 2
    +7
    SimpleMind screenshot 3
  20. yEd is a powerful diagram editor that can be used to quickly create diagrams manually or import external data for analysis and auto-magically arrange even large data sets by just pressing a button. You can use yEd to quickly create flow charts, BPMN and UML diagrams...

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Mac
    • Windows
    • Linux
    • Online
    • BSD
    yEd Graph Editor screenshot 1
    yEd Graph Editor screenshot 1
    yEd Graph Editor screenshot 2
    +2
    yEd Graph Editor screenshot 3
  21. Google Alerts will send you email or RSS updates of the latest relevant Google results (web, news, etc.) based on any topic or search term of your choice.

    Cost / License

    • Free
    • Proprietary

    Platforms

    • Online
    Main window of Google Alerts web app — "monitor the web for interesting new content"
    Google Alerts screenshot 1
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