Workflowy
Offers limitless nested lists for outlining, instant sync on web and mobile, real-time collaboration, file and photo uploads, kanban boards, tagging, offline editing, hoisting for branch focus, content sharing, text highlighting, and Dropbox auto-backup.
Cost / License
- Freemium (Subscription)
- Proprietary
Application types
Platforms
- Mac
- Windows
- Linux
- Online
- Android
- iPhone
- Android Tablet
- iPad
Features
Properties
- Lightweight
- Distraction-free
Integrations
X
Google Calendar
Youtube
Dropbox
Slack
Zapier
Features
- Infinite hierarchical depth
- Tagging
- Nested lists
- Hierarchical Structure
- Note organization
- Outliner
- Tree structure
- Ad-free
- Kanban Board
- Real time collaboration
- Cloud Sync
- Data export/import
- Subtasks
- Multi Column View
- Full-Text Search
- Dark Mode
- Import/Export OPML Feeds
- Unlimited storage
- WYSIWYG Support
- Spell Checking
- Works Offline
- No Coding Required
- File Tagging
- Web Clipper
- Support for @mentions
- Shared Folders
- Support for MarkDown
- Two-factor Authentication
- Syntax Highlighting
- Upload Screenshot
- Encrypted Backup
- Integrated File Sharing
- Team Collaboration
- Outline organization
- Outline mode
- Text Highlighting
- Share notes
- Text-based
- Sync with Dropbox
- Tree view
Tags
- Nested Documents
- collaborative
- lists
- color-tagging
- mobile-sync
- inline-notes
- readwise-integration
- auto-sync
- outline-editor
Workflowy News & Activities
Recent News
Recent activities
haidoit added Workflowy as alternative to Journal it!
yousef-mohamad added Workflowy as alternative to myfreelancermate
nuvintaillc added Workflowy as alternative to FlowCoach AI
Xyvir added Workflowy as alternative to Lithic PKMS
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What is Workflowy?
WorkFlowy is a web-based outlining tool that uses a text-based nested list for organizing thoughts and tasks. It features inline notes and one-click hoisting for zooming into specific list branches. The application syncs with mobile apps and has a minimalist interface for quick note-taking and task planning. It allows instant note and idea capture, item tagging and assignment, task completion with a single swipe, and photo and file uploads. Users can organize complex ideas through infinite nesting and manage tasks using kanban boards.
WorkFlowy also offers real-time collaboration, note-sharing, and content filtering. It supports YouTube video and tweet embedding and ensures data safety with automatic syncing and auto-saving. Other features include infinitely nested lists, offline functionality, document sharing and permissions, text highlighting and color tagging, mobile keyboard shortcuts, live copy mirroring, multi-factor authentication, item starring, date tagging, and auto-backup to Dropbox.
Workflowy Videos
Workflowy information
Developed by
Workflowy, Inc Licensing
Proprietary and Freemium product.Pricing
Subscription ranging between $7 and $9 per month + free version with limited functionality.Rating
Average rating of 4.3Alternatives
348 alternatives listedSupported Languages
- English
AlternativeTo Categories
Office & Productivity, Backup & Sync, Business & Commerce, File Management, File Sharing, News & Books, Remote Work & Education, Security & Privacy, Social & CommunicationsApple AppStore
- Updated
- 4.85 avg rating
Comments and Reviews
Simple, fast, and powerful outliner. Has a 'zoom' feature that lets you focus to a particular node. I mostly use it for writing long text, although it's also great for making to-do lists.
Isnt open source, No end to end encryption, I cant pay with crypto, I would like better history managment, I would like read only mode in Mobile app
It has infinitely nestable nodes. This is very hard to find!!!
Super lightweight and a long time standby. The minimalist, text-first interface is great for getting thoughts down without distraction.
Super fricken awesome. Very simple to use. I organize my life with workflowy, work and personal. Lists, todos, work progress, etc. All the most important tasks and notes in my life end up here. I've used other over-featured tools before and they always slow me down (formatting, organizing, markdown, etc). Make lists, not war!
I highly recommend Workflowy for keeping all sort of lists, tasks, note taking, it's very practical.
What I love about WorkFlowy is its simplicity. The app stays out of your way and puts your thoughts and ideas front and center. It’s not cluttered with buttons or features you don’t need.
The infinite nesting of bullet points changes how you think, ideas become more fluid, more flexible. It’s like having a whiteboard that stretches forever, letting you zoom in on details or step back and see the big picture.
One of its quiet superpowers is how it embraces messiness. You don’t have to structure everything perfectly from the start. You can just jot down thoughts, follow tangents, make connections later.
Perfect for brainstorming, planning, or just getting your head clear.
Pleasant clean easy layout for image pasting and bulleted noting. Has formatted text to some degree. If you copy over something from the web, the colors/font don't appear the same in pasting, but they can be modified. Didn't bring in inline/thumbnail images. It definitely can't bring in webpages like Evernote. It has a simplified checklist ToDo Manager, but there are no notifications/alerts in basic mode. The big drawback to me is that as an Android app, there isn't a way to share gallery images to it like I can with GoogleKeep, Turtl, or Capacities. I prefer the program Capacities. You can however share note items by email. From Brave AI: "WorkFlowy does work offline on iOS and desktop platforms, but the desktop offline functionality is a WorkFlowy Pro feature." I'm looking for a secondary similar program, but I would probably choose Zenkit over this. I think that Workflowy is much easier on resources though than Capabilities and Zenkit.