Papertools

Papertools is accounting and invoicing software for small businesses, freelancers, sole traders and owner-operators. It brings everyday paperwork and business finances into one workspace, with plain-language tools on the surface and proper double-entry bookkeeping underneath.

Create estimates and invoices, send them to customers, track payments and follow up overdue invoices with reminders. Record supplier bills and business expenses, scan receipts or upload document images, and keep supporting files attached to the relevant record. This keeps the original paperwork alongside the transaction for easy checking later. See what needs paying and use recurring invoices and bills to reduce repeat work.

For businesses moving from another system, Starting Position helps establish where the books begin: what the business owns, what it owes and the balances it is bringing across. Customers, vendors, products and services can also be imported from CSV files.

The accounting tools include Quick Journal, manual journals, a chart of accounts and a general ledger. These support recording journal entries and reviewing the accounting behind the business’s activity, alongside its everyday invoices, bills and payments.

Import bank and cash transactions, review possible matches and connect them with existing records. Keep customer and vendor details, payment terms, balances and transaction history together.

Manage hourly or salaried staff, prepare pay runs and generate payslips. Invite team members and control their access through roles and permissions. Link invoices, supplier bills, expenses and labour to projects to understand each job’s income, costs and profitability.

Maintain a catalogue of products and services with prices, costs and categories. Track inventory and cost of goods sold to understand both stock levels and the cost of what the business sells.

View profit and loss, balance sheet, cash flow, receivables and payables reports. See how the business is performing, what customers owe and what the business owes suppliers. Export records to CSV to share with an accountant.

Paper-Ai helps draft documents and understand records, with the user reviewing proposed changes before saving them.

Company branding, document and email templates, tax settings and team access help adapt the workspace to the business. Papertools works in a browser and can be installed as a progressive web app on supported phones, tablets and computers.

Papertools Essential is free forever. Plan limits and Terms & Conditions apply. Paid plans are available for businesses that need higher limits and additional capabilities.

Simple on the surface. Proper bookkeeping underneath.