Vitena

Vitena is practice management software for independent health and wellness professionals and small to mid size clinics. It combines the back office (appointments, client records, billing) with a public booking page, so a practitioner can also be found and booked by new clients from the same account.

It supports dietitians and nutritionists, dentists, physiotherapists, psychologists, aesthetic and beauty clinics, child health specialists and personal trainers. Each discipline gets its own modules and record types instead of one generic interface.

Features:

• Appointment scheduling with a shared team calendar, two-way Google Calendar sync and automated email reminders
• Public profile and online booking page, listed in Vitena's practitioner directory
• Client records with a session workspace, notes, attachments, progress tracking and PDF reports
• Service catalogue and price lists per procedure, practitioner and payer, including multi-item sessions
• Insurance and payer handling: clients declare their insurer while booking, and clinics track what the insurer still owes
• Informed consent with versioned templates per service, signed records that store a full copy of the text, and PDF export
• Clinic reception: front desk check-in, waiting room board and multi-step visits, waiting room screen for patients with sound alerts (includes text to speech calls)
• Payment and collection tracking, invoicing and expense records
• Client portal and Android app for booking, messaging and following a plan
• Nutrition module with a meal plan builder, food database, barcode scanning, recipes and a food diary
• AI assistance for meal plan generation, session note drafting and document reading, on a transparent credit system
• Team and multi-location support with roles and permissions
• Available in English, Spanish, Turkish, German, Dutch, Ukrainian and Portuguese

Vitena runs in any browser and as an Android app. The free plan covers the front office: profile, directory listing and online bookings. Paid plans unlock the consultation room: client records, plans, reports and the clinic modules.