FleetDesk

FleetDesk is a complete, offline-first Windows app for car rental, leasing & chauffeur ops—from reservation to invoice & books. All on your PC, no internet needed, fast for daily counter use.

DASHBOARD – Active rentals, due/overdue returns, upcoming bookings, available fleet. Alerts for expiring docs, outstanding balances, lease invoices due. Generate due lease invoices in one click.

VEHICLES – Full register (make, model, year, plate, VIN, color, category, fuel, transmission, seats, odometer). Daily/weekly/monthly rates. Track registration/insurance expiry—auto out-of-service. Purchase cost, salvage value, depreciation. Search, filter, paginate.

CUSTOMERS – Individuals & companies (ID, phone, email, license, notes). Blacklist with reason. Attach documents. Company driver roster. Search/filter.

DRIVERS – Chauffeur register (ID, passport, nationality, license, expiry, status). Assign to trips.

RESERVATIONS – Double-booking prevention, date validation. Per-vehicle availability board. Convert to rental in one step. Cancel & track status.

RENTALS – 4-step flow for short-term & chauffeur. Day/week/month rates, driver fee, overtime. Extras, odometer/fuel out, deposit with payment method. Branded contract PDF.

INSPECTIONS – Check-out/in on interactive car diagram. Mark damage (part, severity, notes). Branded report with diagram & signatures.

RETURNS – Close to invoice with auto-charges (rental, extras, late days, excess mileage). Manual charges/discounts. Deposit settlement: refund, apply, or forfeit. On-the-spot payment.

LEASES – Monthly contracts with payment schedule & mid-month proration. Generate period invoices or all due at once. Branded lease PDF. Close & free vehicle.

MAINTENANCE – Service/repair records (cost, vendor, next-service reminders). Doc & service alerts.

INVOICES – Line items, VAT, totals, payments, balance. Branded PDF with payment breakdown. Full/partial payments (cash, card, cheque). Reverse payments & void invoices.

ACCOUNTING – Double-entry GL automating every financial action. Manual entries, review by source. Auto-depreciation (straight-line or reducing). Expenses, vendor bills, AP. Trial Balance, P&L, Balance Sheet, GL per account.

TRAFFIC FINES – Log fines against vehicle & driver. Bill to customer as invoice. Track status: open ? charged ? paid.

REPORTS – Invoiced, collected, outstanding, rentals started by date range. Revenue by month, fleet status, payment mix. Top vehicles/customers by revenue. Profit per vehicle (revenue - maintenance - depreciation). Receivables aging (current/31-60/61-90/90+). Export to CSV.

CONFIGURATION & DATA – Business profile, logo, tax/VAT, currency. Rental policy, mileage limits. Staff accounts & roles. Backup/restore database. Full activity log. 100% offline—your data stays on your machine.