SpendNote

SpendNote is a browser-based petty cash app for small teams that handle physical cash. Each time cash changes hands, the team records who gave it, who received it, how much and why; every cash box keeps a live balance, and each entry produces a numbered cash receipt that both sides can sign on screen at the handoff, or print (two copies on one page) and sign on paper; it can also be saved as PDF, or emailed with the signed PDF attached (Pro).

Key facts:

• On-screen signing is included on every plan. Both parties’ signatures appear on the PDF and printed copy.
• Runs in the browser on phone, tablet and desktop, and can be installed from the browser (Android, iPhone/iPad via Add to Home Screen, desktop). Android app on Google Play: https://play.google.com/store/apps/details?id=app.spendnote (same account and data as the web app). There is no native iOS app.
• 14-day full trial with all features, no credit card. There is no free plan.

Standard — $19/month or $190/year

• 2 Cash Boxes
• 1 user
• Unlimited transactions
• Custom logo upload
• Customizable receipt layouts
• Printable + downloadable PDF
• On-screen signing, both sides
• Daily cash report
• CSV export

Pro — $29/month or $290/year

• Customizable text & labels (localization)
• 3 users included
• +$5/mo per additional user
• Unlimited Cash Boxes
• Unlimited transactions
• Email receipts directly, signed PDF attached
• Role-based permissions
• All Standard features

Features include numbered cash receipts with your logo, live balance per cash box, searchable transaction history showing who recorded each entry, a daily cash report (opening balance, cash in and out, expected closing balance, cash count section to sign), and CSV and PDF export. Mistakes are voided, not deleted.

SpendNote documents internal cash handoffs. It is not accounting, tax, payroll or invoicing software, and its receipts are not tax documents.

Need a single receipt right now? The free cash receipt template at https://spendnote.app/cash-receipt-template works without sign-up: fill it in or leave it blank, then print two copies or save a PDF.