Proximatic

Proximatic is event and volunteer management software for community organizations, clubs, event crews, classes and tournaments. Organizers create roles and shifts, set capacities, manage people and approved teams, and share public signup pages. Participants choose available shifts, confirm their places and see their assignments. QR check-in and checkout connect attendance and recorded hours to the event roster.

AI event setup turns a plain-English brief into an unpublished event with roles, shifts and assignments. The scheduler uses approved eligible people, whole-shift availability, capacity limits and supported rules, including total-hours limits and keeping specified people off the same shift. Organizers review assignments, coverage and unfilled places before publishing. Saved staffing changes can be reviewed and undone. A separate free plan preview lets new organizers explore roles and shifts before claiming an unassigned draft.

With Pro, a staffing assistant collects availability by email, interprets replies, prepares the roster and requests confirmation of published assignments. Organizers can approve a finite weekly staffing cycle with selected dates and skipped weeks. The assistant can coordinate targeted replacements and swaps, obtain agreement from both affected participants, then apply and email the agreed update. These jobs work within the approved audience, dates and communication limits; organizers can pause or stop them and review unresolved replies.

Core event creation, signups, algorithmic scheduling, rosters and attendance are free. Each organization includes one AI-organized event per UTC calendar month, then up to eight additional AI tasks at USD 2 each. Each paid AI task includes 50 email recipient credits for its event or series until that UTC month ends. Pro costs USD 16 per month per organization and includes 30 AI-organized tasks and 1,000 email recipient credits per paid billing month. Pro also supports Stripe-connected table reservations and team donations; Stripe processing fees apply, and Proximatic takes no fee from those payments.

Proximatic is an alternative for organizers who need volunteer signups, shift scheduling and event attendance or hours tracking in a connected workflow.