Tutorbase

Tutorbase is a tutoring management software solution that helps tutoring centers and language schools manage their entire operation—from student enrollment to teacher payroll—in one integrated platform.

Designed specifically for education businesses managing multiple students, teachers, and locations, Tutorbase replaces disconnected spreadsheets and generic tools with purpose-built software. The platform connects four core workflows: student relationship management (CRM), lesson scheduling, billing automation, and teacher payroll.

Key capabilities include:

• Smart scheduling calendar that manages lessons, rooms, teachers, subjects, and student levels in a unified view • Automated billing that generates invoices based on attendance and applies configurable cancellation policies • Built-in CRM to track leads from initial inquiry through enrollment • Teacher portal with real-time schedule access and automated earnings calculations • Student/parent portal for viewing schedules, making payments, and managing bookings • Multi-location support for tutoring centers operating across multiple branches

The platform supports various pricing models including hourly rates, per-lesson fees, and package-based pricing. Cancellation policies, late fees, and billing cycles are configurable per service type rather than hardcoded.

Tutorbase serves tutoring centers, language schools, music schools, test prep centers, and education businesses that have outgrown spreadsheet-based operations. Common use cases include schools with 5+ teachers seeking to reduce administrative overhead and multi-location operations requiring consolidated reporting.

The system offers data migration from existing tutoring management software, including imports from legacy software like Teachworks and TutorCruncher. New users can typically be operational within 2-3 days with guided onboarding support.

Tutorbase is accessible via web browser with mobile-responsive design for teachers and students accessing schedules on any device.