PragmaPlanner

PragmaPlanner is an AI powered conference scheduling software designed for multi-track events, summits, academic conferences and corporate programs. It replaces manual spreadsheet scheduling with a constraint aware optimization engine that automatically generates conflict free agendas.

Instead of dragging sessions around in Excel and hoping nothing breaks, you define the rules and let the solver compute a valid schedule in seconds.

Core features:

• Automatic conference schedule generator Generate optimized, conflict free agendas based on speaker availability, room capacity, track structure, time windows and custom constraints.

• Constraint aware optimization engine Industrial grade mathematical solver that generates feasible and efficient schedules for complex multi track conferences. It optimizes for attendee session preferences, speaker availability, room capacities, room time blocks, parallel track structure, locked sessions and custom constraints. The system balances preference satisfaction with hard logistical limits to produce a conflict free, high quality agenda. It will search for millions of possible constellations, so you don't have to.

• Work in tandem with the Solver and AI Lock specific sessions, rooms or time slots. The system intelligently rearranges the remaining sessions around your fixed decisions.

• Built in conflict detection Instantly detect double bookings, room overflows, locked session violations and other scheduling conflicts before publishing your event agenda.

• AI assisted brainstorming and agenda building. Integrated AI helps you quickly sketch event structures, brainstorm session ideas and iterate on your program. Use it for fast generation of ideas. Let it create the schedule for it, then run the solver to formalize and optimize the result.

• Import and export support Import from spreadsheets. Export to CSV, ICS and calendar tools. Fits into existing event planning workflows.

• Privacy first architecture Runs in the browser with frontend encryption. Suitable for organizations that require secure, GDPR friendly event planning software.

• Free tier Free to use for events up to 30 participants with no login required.

PragmaPlanner is ideal if you are searching for conference scheduling software, AI event planning tools, multi track agenda builders, Cvent alternatives or automatic schedule generators that focus specifically on solving the scheduling problem without becoming a bloated all in one event management platform.