4.1 out of 5 with 7 ratings

Task Coach Reviews

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I agree to all that was written before. But, I have to say, Task Coach is terribly slow. I’ve been using it for years, so there are a lot of entries, and it gets slower and slower (GNU/Linux version, Xubuntu), for example when stopping a task and starting another. Even the program start is slow. All of this is not really a surprise, as it is programmed in Python, an interpreter language. Nevertheless, I can’t find a better alternative, at least none which is free, so I keep using it.

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Since January 2020 I use TaskUnifier instead (Small TaskUnifier iconTaskUnifier). The price for the pro version is $ 20 as a one-time fee per user, and the licensee can use the software on any of his or her computers. At first I used the free version, but after some time I bought the pro edition.
Compared to Task Coach, I found the usage a little unfamiliar at the beginning, but soon I got used to it. The program is very extensive and runs much faster than Task Coach. In the purchase version, you can create your own filters and sort orders, for example, and I find that very useful.


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At work I have to track expiration dates on several dozen items and other tasks that occur infrequently and irregularly. I don't have any support from the employer to buy anything to do this. The person who did it previously used an extremely tedious paper-based system.

I tried a few different systems such as spreadsheets, outlook calendar/tasks and other note taking options. I found task coach to be the most helpful because it has every option you can think of and very few constraints.

Also, because there is a portable version, I didn't have to go through a bunch of approval to get it installed; I was able to get going on my own.

The only issue I foresee is that when I eventually have to pass this system on to someone else it might be challenging. Most of the people in my industry are not very comfortable with technology and Task Coach requires a bit of confidence to use. There are lots and lots of options, which to me is a good thing, but could be overwhelming. Nothing can be "all things to all people."

Overall I'd say that if simple to do lists don't do it for you, Task Coach probably has the power and flexibility to get it done. With great power comes a learning curve.

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Great software

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So, what exactly is great, in your opinion? Your review is wishy-washy.


Not very sexy, but really good app design

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I've only used it for two days, so I wait a bit before writing a real review.

However, as said in the subject, I can already advice you to give it a try, even if it doesn't look very sexy at first : after a few minutes, you'll quickly find out that the application design is very sound, and that you can easily shape it to your own methodology.

It has simple yet powerful features :

  • hierarchical tasks
  • hierarchical categories (+ possibility of defining sets of "exclusive" categories : very handy for GTD-like "contexts")
  • colorized tasks according to categories and status
  • malleable UI based on a set of "views"
  • ... and of course several other commonly-found features (several dates, recurrence, etc...)
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Task Coach can manage composite tasks, RTM cannot

about Task Coach and SugarSync, Remember The Milk · · Helpful Not helpful Report as spam

Task Coach can manage composite tasks, RTM cannot

Until now I used Remember The Milk for tasks used on more than one computer. RTM is able to sync the tasks from the private and the jobs computer about the internet. Since I know Task Coach [1], my new favorite task application is Task Coach, because it can manage hierarchical tasks and can add notes and files to tasks and sub-tasks. The synchronizing of tasks is also possible by installing the portable version of task coach in a folder which I sync with Sugar Sync [1] about all my used computers. Each task in Task Coach can be assigned to a category. In difference to RTM all categories can be structured hierarchical as the tasks itself, and it is very comfortable to filter / find tasks by clicking the categories. Since SugarSync has now 5 GB free storage at the beginning and you can sync unlimited devices (instead of max.2 until Oct.2010), it is no longer necessary, that the task-app itself has an online storgage as RTM has, the task-app must only be availbale as a portable app as Task Coach is. SugarSync Registration Link for syncing Task Coach on unlimited devices with 5GB online storage, see [1].

[1] SugarSync-Registration for 5GB: http://is.gd/hAAfvC

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about Task Coach and Memotoo, Funambol · · Helpful Not helpful Report as spam

With MemoToo or Funambol you can sync your tasks from Task Coach with SyncML:
Task Coach is a very good open source Taskmanager, Funambol offers a free online sync service until 50MB, for MemoToo you pay 12€/year for an excellent sync service.

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Simple, straightforward, functional and surprisingly robust. Customizable interface, effort tracking, really everything you could need. I've tried pen and paper, RememberTheMilk and TiddlyWikis. Task Coach is the only one I have stuck with. Love it.

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