Productivity and workflow

My favorite tools for an organized workflow, from calendar, email, document editing and project planning in an office or home office for freelancer or teams.


  • Trello

    Freemium Mac Windows Web Android iPhone ... Windows S Android Tablet iPad Apple Watch Android Wear Kindle Fire Software as a Service (SaaS) Website

    Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

     

    Trello icon
  • Google Docs

    Free Web Android iPhone Chrome OS Android Tablet ... iPad Website

    Google Docs is an online word processor, part of Small Google Drive iconGoogle Drive , that lets you create and format text documents and collaborate with other people in real time. Here's what you can do with Google Docs:

    • Upload a Word document and convert it to a Google document.
    • Add flair and formatting to your documents by adjusting margins, spacing, fonts, and colors — all that fun stuff.
    • Invite other people to collaborate on a document with you, giving them edit, comment or view access.
    • Collaborate online in real time and chat with other collaborators — right from inside the document.
    • View your document's revision history and roll back to any previous version.
    • Download a Google document to your desktop as a Word, OpenOffice, RTF, PDF, HTML or zip file.
    -Translate a document to a different language
    -Email your documents to other people as attachments

     

    Google Docs icon
  • Google Drive - Sheets

    Free Web Android iPhone Chrome OS Android Tablet ... iPad Website

    Google Sheets, part of Small Google Drive iconGoogle Drive , is an online spreadsheet app that lets you create and format spreadsheets and simultaneously work with other people. Here's what you can do with Google Sheets:

    • Import and convert Excel, .csv, .txt and .ods formatted data to a Google spreadsheet.
    • Export Excel, .csv, .txt and .ods formatted data, as well as PDF and HTML files.
    • Use formula editing to perform calculations on your data, and use formatting make it look the way you'd like.
    • Chat in real time with others who are editing your spreadsheet.
    • Create charts with your data.
    • Embed a spreadsheet — or individual sheets of your spreadsheet — on your blog or website.

     

    Google Drive - Sheets icon
  • Google Calendar

    Free Web Android iPhone Chrome OS Android Tablet ... iPad Sunbird Chrome Website

    With Google Calendar, its easy to keep track of all your lifes important events in one place. You can add events and send invitations effortlessly, share your schedule with friends and family, and search for events you might enjoy.

     

    Google Calendar icon
  • Gmail

    Free Web Android iPhone Chrome OS Android Tablet ... iPad Chrome Android Wear Android TV Software as a Service (SaaS) Website

    Gmail is a free search-based web-mail service. It offers a full featured web-based email client with search capabilities, a mailbox with Pop and IMAP access, SPAM protection, display of email threads as conversations, a labeling and filtering system, an integrated chat, 15 GB of free storage, etc.

    With the Gmail app you get:
    • An organized inbox - Social and promotional messages are sorted into categories so you can read messages from friends and family first.
    • Less spam - Gmail blocks spam before it hits your inbox to keep your account safe and clutter free.
    • Multiple account support - Use both Gmail and non-Gmail addresses (Outlook.com, Yahoo Mail, or any other IMAP/POP email) right from the app.

     

    Gmail icon
  • 1Password

    Commercial Mac Windows Web Android iPhone ... Android Tablet iPad Apple Watch Vivaldi Browser Chrome Safari Yandex.Browser Opera Firefox Website

    1Password creates strong, unique passwords for all of your sites and logs you in with a single tap (or click).

    A single click opens your browser, opens a site, fills in your username and password, and logs you in.
    Our Strong Password Generator is your key to password liberation.
    One click creates a strong, unique password for each account, and our browser extension fills it into the website automatically.

    Organize your vault

    Mark your most important or frequently used items for quick access and sync this list among all your devices.
    Drag any mix of 1Password Logins, Secure Notes, and other items into folders for work, finances, social media, or any other grouping you need.
    Adding tags to 1Password items is a snap; focusing on them to get things done is even easier.

    Our new service keeps you informed about your security.
    Watchtower securely checks your logins for known vulnerabilities and tells you which sites need new passwords.

     

    1Password icon
  • Scanbot

    Freemium Android iPhone Android Tablet iPad Website

    Scanbot is the leading Document and QR Code scanner app for iOS and Android. You can create premium quality scans of every document. Edit, sign and upload them to your cloud. Experience the new QR code and smart data type detection.

     

    Scanbot icon
  • Post Haste

    Free Mac Windows Website

    Organize your projects with customizable templates.

    Post Haste is a free project management tool that allows you to setup file and folder templates for your projects. Create a new project and everything's organized, ready for you to start.

     

    Post Haste icon
  • IFTTT

    Free Web Android iPhone Android Tablet iPad ... Android Wear Website

    Over 600 apps work with IFTTT including Twitter, Telegram, Google Drive, Twitch, Weather Underground, Instagram, Gmail, and devices like Google Home, Amazon Alexa, Nest, Philips Hue, and your iPhone. The IFTTT app also integrates with the Health app, so you can easily track and maintain your habits.

    Turn on Applets and:
    • Control everything around you with your voice and Amazon Alexa or Google Assistant
    • Stay informed about what’s happening from publications like The New York Times and ProPublica
    • Always stay prepared for the weather with custom daily forecast notifications
    • Message roommates when you’re near the local grocery
    • Get an alert as soon as there’s a new Craigslist listing that matches you search
    • Stay safe with automated and intelligent home security alerts
    • Streamline your social media
    • Back up and share your iOS photos automatically
    • Back up important files, photos, and contacts to cloud-storage solutions, such as Dropbox or Google Drive
    • Set your home thermostat to an optimal temperature when you arrive home
    • Post all your Instagrams as Twitter photos or Pinterest pins
    • Trigger events based on your current location

    There are thousands of other use cases! New services are added every week. Some popular ones include:
    Twitch, Telegram, Spotify, YouTube, Google Calendar, Tumblr, Medium, Pocket, Square, eBay, Giphy, Automatic, LIFX, Fitbit, Withings, littleBits, Google WiFi, Evernote, Reddit, Digg, Skype, Slack, LINE, MailChimp, Salesforce, Todoist, and hundreds more.

    Browse our curated collections to find Applets for:
    • The home, office, and car
    • Staying informed on news and politics
    • Your iPhone and iPad
    • Exploring outer space
    • Improving how you use social media

    Do more with the services you love. Discover the power of Applets at ifttt.com/discover

     

    IFTTT icon
  • Google Drive

    Freemium Mac Windows Web Android iPhone ... Chrome OS Android Tablet iPad Software as a Service (SaaS) Website

    Google Drive is a file storage and synchronization service which enables user cloud storage, file sharing and collaborative editing.

    Google Drive incorporates the Google Docs suite, a collaborative office suite of productivity applications that offers:

    Google Drive gives you access to your work from anywhere, across your Mac, PC, mobile devices and on the web. Simply download Drive on your Mac or PC to sync files from your computer to the cloud. Update a file on one device and changes are automatically saved to Drive and your other device, so you have the most up-to-date version of your files wherever you need them.

    Bring your work to life :
    Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time

    Buy what you need & grow flexibly :
    Start with up to 15 GB of included storage for each of your users. Need more? For as little as $4/month for 20GB, administrators can centrally purchase and manage up to 16TB (Yes, that’s 16,000 GB!) of additional storage for each user.

     

    Google Drive icon
  • Feedly

    Freemium Web Android iPhone Chrome OS Android Tablet ... iPad Apple Watch Chrome Safari Kindle Fire Firefox Website

    Feedly is a better way to organize, read and share the content of your favorite sites. It weaves the content from the RSS feeds of your favorite websites into a fun magazine-like experience and provides seamless integration with social networks.

    Better Personalization -
    Organize your favorite blogs, news sites and YouTube channels and access them all in one place (or sync with Twitter and Facebook).

    Better Browsing -
    Feedly transforms web sites into beautiful cards which load quickly and are easy to read.

    Better Sharing -
    Easily save articles across devices or share them with your friends on Twitter, Facebook or LinkedIn. Directly or via Buffer, Pocket or Instapaper.

    At home, at work or on the go -
    You can add feedly to all the devices you love. Your phone, tablet and computer are always in sync.

    Feedly compatible news reader apps are for example:

    iOS Small Newsify iconNewsify
    Windows Phone Small Nextgen Reader iconNextgen Reader

    Other apps that work with Feedly: https://feedly.com/apps.html

     

    Feedly icon
  • Evernote

    Freemium Mac Windows Web Android iPhone ... Blackberry Windows S Android Tablet Windows Phone iPad Apple Watch Android Wear Kindle Fire Pebble Website

    Evernote is a cross-platform, freemium app designed for note taking, organizing, and archiving.

    The app allows users to create a "note" which can be a piece of formatted text, a full webpage or webpage excerpt, a photograph, a voice memo, or a handwritten "ink" note.

    Notes can also have file attachments. Notebooks can be added to a stack while notes can be sorted into a notebook, tagged, annotated, edited, given comments, searched, and exported as part of a notebook.

    Evernote Premium features:

    Offline notes
    Your notes are available anywhere, anytime, even without an internet connection. Perfect for flights, international travel and working on the go.

    Passcode lock
    Make sure only you can access your notes. Add a layer of security on mobile devices to protect your valuable information such as business plans, receipts, health information, and photographs.

    Business card scanning
    Leave behind your stack of cards by scanning them using Evernote's camera. Capture and store all contact information, a photo of the card and choose to automatically pull additional profile details from LinkedIn.

    Presentation mode
    Present directly from your notes in a full-screen layout for more collaborative, efficient meetings.

    PDF annotation
    When a picture’s worth a thousand words, you can avoid lengthy email dialogue. There’s no quicker way to call attention to contract edits or design changes.

    Context and Knowledge Discovery
    Context reveals notes with related content and documents, and Knowledge Discovery identifies co-workers who are experts on the topic or project you're working on.

    Faster image recognition
    Find what you’re looking for, faster. We scan your images faster, so text within them is searchable sooner. Find text in handwritten notes, Post-it® Notes, whiteboard drawings and more.

    Search in PDFs and Office docs
    Your files are easily searchable within Evernote. Quickly locate your Office and work documents, spreadsheets, presentations, and PDFs.

     

    Evernote icon
  • Evernote Web Clipper

    Free Web Microsoft Edge Internet Explorer Chrome Safari ... Opera Firefox Website

    Save anything you see online - including text, links and images - into your Evernote account with a single click.

     

    Evernote Web Clipper icon
  • Pocket

    Freemium Mac Web Android iPhone Blackberry ... Android Tablet Windows Phone iPad Chrome Safari Opera Firefox Website

    Save webpages to read later, and eliminate cluttering of bookmarks with sites that are merely of a one-time interest. With Pocket, you can read at home, work, on the plane, or during your commute; even without an internet connection.

    Pocket is available as a bookmarklet, as a Chrome addon, integrated in Firefox, as several unofficial browser addons, and as a mobile app available for a variety of platforms.

     

    Pocket icon
  • FreeMind

    Free Mac Windows Linux Website

    FreeMind is a premier free mind-mapping software written in Java. The recent development has hopefully turned it into high productivity tool. We are proud that the operation and navigation of FreeMind is faster than that of MindManager because of one-click "fold / unfold" and "follow link" operations.

     

    FreeMind icon
  • SimpleMind

    Freemium Mac Windows Android iPhone Android Tablet ... iPad Website

    SimpleMind is a great Mind Mapper with focus on simplicity and ease of use. Multiplatform, with live mindmap transfer.

     

    SimpleMind icon
  • yEd Graph Editor

    Free Mac Windows Linux Web BSD Website

    yEd is a powerful diagram editor that can be used to quickly create diagrams manually or import external data for analysis and auto-magically arrange even large data sets by just pressing a button. You can use yEd to quickly create flow charts, BPMN and UML diagrams, organization charts, mind maps, and many other kinds of diagrams, graphs, and networks. Choose from a wide range of highly sophisticated layout algorithms to automatically arrange diagrams in no time. An intuitive and visually appealing user interface makes creating diagrams fun. Once a diagram has been created, it’s easy to save, print, or export it to popular formats like PDF, SWF, EMF, SVG, JPEG, GIF, PNG, or HTML image maps.

     

    yEd Graph Editor icon
  • Google Alerts

    Free Web Website

    Google Alerts will send you email or RSS updates of the latest relevant Google results (web, news, etc.) based on any topic or search term of your choice.

     

    Google Alerts icon



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