Productivity and workflow
My favorite tools for an organized workflow, from calendar, email, document editing and project planning in an office or home office for freelancer or teams.
Whether you’re between meetings or in line for a latte, use Asana to quickly capture tasks, to-dos, reminders, and ideas. Get updates from coworkers, organize tasks and projects for work, or manage your to-do list for the day. With Asana’s mobile app, you can stay on top of your work from anywhere. Oh, and did we mention it’s free to download and use?
QUICKLY UPDATE & ADD YOUR WORK ON THE GO
- Add a task for to-dos, reminders, ideas, and requests— before you forget
- See your work to-do list in your “My Tasks” view
- Create projects to organize your tasks in lists or boards
- Add due dates, assignees, followers, details, and files to your tasks
- Comment on tasks from anywhere to clarify instructions or ask questions
ASANA MOBILE + WEB WORK TOGETHER
- Changes made in Asana’s mobile app will immediately appear in the web app
- No signal? No problem. Take actions when you’re offline, like creating a task, and updates will sync in Asana when you are back online.
TRACK AND ORGANIZE YOUR WORK
- View and organize your work task list every time you open Asana
- Add tasks to projects to break down your work in a list or board layout
- Complete tasks on the go and notify your team that your work is finished
- Search across all of your work to find the information you need quickly
- Add your My Tasks or project lists to your home screen with the Asana widget
- See projects you access frequently in one list
COMMUNICATE WITH COWORKERS IN ASANA
- Use conversations to share announcements with your team, ask a question in a project, or comment on a task
- Get notifications in Inbox about the projects, tasks, and conversations you’re following
- Send a teammate a quick reply with a like or comment directly from Inbox
FREE SIGN-UP AND UNLIMITED USAGE
- Add tasks, projects, teams, files, and up to 15 people for free.
- Upgrade to Asana Premium for advanced features and more people.
Organize anything, together. Trello is a collaboration tool that organizes your projects into boards. In one glance, know what's being worked on, who's working on what, and where something is in a process.
Google Docs is an online word processor, part of Google Drive, that lets you create and format text documents and collaborate with other people in real time. Here's what you can do with Google Docs:
• Upload a Word document and convert it to a Google document. • Add flair and formatting to your documents by adjusting margins, spacing, fonts, and colors — all that fun stuff. • Invite other people to collaborate on a document with you, giving them edit, comment or view access. • Collaborate online in real time and chat with other collaborators — right from inside the document. • View your document's revision history and roll back to any previous version. • Download a Google document to your desktop as a Word, OpenOffice, RTF, PDF, HTML or zip file. • Translate a document to a different language. • Email your documents to other people as attachments.
Google Sheets, part of Google Drive , is an online spreadsheet app that lets you create and format spreadsheets and simultaneously work with other people. Here's what you can do with Google Sheets:
• Import and convert Excel, .csv, .txt and .ods formatted data to a Google spreadsheet. • Export Excel, .csv, .txt and .ods formatted data, as well as PDF and HTML files. • Use formula editing to perform calculations on your data, and use formatting make it look the way you'd like. • Chat in real time with others who are editing your spreadsheet. • Create charts with your data. • Embed a spreadsheet — or individual sheets of your spreadsheet — on your blog or website.
With Google Calendar, its easy to keep track of all your lifes important events in one place. You can add events and send invitations effortlessly, share your schedule with friends and family, and search for events you might enjoy.
With Gmail you can: • Automatically block more than 99.9 percent of spam, phishing, malware, and dangerous links from ever reaching your inbox • Undo send, to prevent embarrassing mistakes • Turn on Google Chat to connect, create and collaborate with others • Get more done as a group in Spaces - a dedicated place for organizing people, topics, and projects • Enjoy high quality video calling with Google Meet • Respond to emails quickly with Smart Reply suggestions • Switch between multiple accounts • Get notified of new mail fast, with notification center, badge, and lock screen options • Search your mail faster with instant results, predictions as you type, and spelling suggestions • Organize your mail by labeling, starring, deleting, and reporting spam • Swipe to archive/delete, to quickly clear out your inbox • Read your mail with threaded conversations • Auto-complete contact names as you type from your Google contacts or your phone • Respond to Google Calendar invites right from the app
Gmail is part of Google Workspace, allowing you and your team to easily connect, create, and collaborate. You can: • Connect with coworkers via Google Meet or Google Chat, send an invite in Calendar, add an action to your task list, and more without leaving Gmail • Use suggested actions — like Smart Reply, Smart Compose, grammar suggestions, and nudges — to help you stay on top of work and take care of simple tasks, so you can be more efficient with your time • Stay safe. Our machine learning models block more than 99.9% of spam, phishing, and malware from reaching our users
1Password creates strong, unique passwords for all of your sites and logs you in with a single tap (or click).
A single click opens your browser, opens a site, fills in your username and password, and logs you in. Our Strong Password Generator is your key to password liberation. One click creates a strong, unique password for each account, and our browser extension fills it into the website automatically.
Organize your vault
Mark your most important or frequently used items for quick access and sync this list among all your devices. Drag any mix of 1Password Logins, Secure Notes, and other items into folders for work, finances, social media, or any other grouping you need. Adding tags to 1Password items is a snap; focusing on them to get things done is even easier.
Our new service keeps you informed about your security. Watchtower securely checks your logins for known vulnerabilities and tells you which sites need new passwords.
KeePass is a free open source password manager, which helps you to manage your passwords in a secure way. You can put all your passwords in one database, which is locked with one master key or a key file. So you only have to remember one single master password or select the key file to unlock the whole database. The databases are encrypted using the best and most secure encryption algorithms currently known (AES and Twofish).
Adobe Scan turns your device into a powerful portable scanner that recognizes text automatically (OCR). Turn anything — receipts, notes, documents, pictures, business cards, whiteboards — into an Adobe PDF with content you can reuse.
• CAPTURE. Scan anything with precision. Advanced image technology automatically detects borders and sharpens scanned content. • ENHANCE. Touch up scans or photos from your camera roll. Easily preview, reorder, crop, rotate, and adjust color. • REUSE. Turn your scan into a high-quality Adobe PDF that unlocks content through automated text recognition.
Note: Use of Adobe Scan requires registration for a free Adobe ID as part of a basic Adobe Document Cloud membership.
With the Scanbot Document Scanner SDK, companies can easily equip their mobile and web applications with a fast, accurate, and user-friendly mobile document scanner – integration takes just 1 day. Thanks to features such as perspective correction, automatic scanning and cropping, blur detection, and image filters, paper documents are transformed into perfect digital copies.
Industry-leading companies in insurance, transportation, tax and accounting, and other industries use the Scanbot SDK to equip their applications with an accurate and user-friendly mobile document scanner. The high result quality lets them automate scan processing in their backend, cutting manual processing cost.
Scanbot SDK is a 100% offline solution that equips smartphones with fast and reliable data capture capabilities. Scanned data is processed on-device only, making the solution GDPR and CCPA/CPRA compliant.
Organize your projects with customizable templates.
Post Haste is a free project management tool that allows you to setup file and folder templates for your projects. Create a new project and everything's organized, ready for you to start.
It's suitable for photographers, video professionals, audio professionals, graphic designers, web designers and anyone who needs to keep their projects and assets organized.
Groupy enables you to drag and drop application windows together to group them together under a common tabbed interface.
- Drag and drop applications together to group them under a common tabbed interface
- Organize multiple applications and documents together for convenient access
- Group related tabs together for optimal workflow
- Manage tabs in quick and natural ways with the browser-like interface
- Add new tabs to existing groups quickly and easily
- Mouseover tabs to preview the window contents
- Copy files between Explorer tabs by hovering over the target tab
Over 600 apps work with IFTTT including Twitter, Telegram, Google Drive, Twitch, Weather Underground, Instagram, Gmail, and devices like Google Home, Amazon Alexa, Nest, Philips Hue, and your iPhone. The IFTTT app also integrates with the Health app, so you can easily track and maintain your habits.
Turn on Applets and: • Control everything around you with your voice and Amazon Alexa or Google Assistant • Stay informed about what’s happening from publications like The New York Times and ProPublica • Always stay prepared for the weather with custom daily forecast notifications • Message roommates when you’re near the local grocery • Get an alert as soon as there’s a new Craigslist listing that matches you search • Stay safe with automated and intelligent home security alerts • Streamline your social media • Back up and share your iOS photos automatically • Back up important files, photos, and contacts to cloud-storage solutions, such as Dropbox or Google Drive • Set your home thermostat to an optimal temperature when you arrive home • Post all your Instagrams as Twitter photos or Pinterest pins • Trigger events based on your current location
There are thousands of other use cases! New services are added every week. Some popular ones include: Twitch, Telegram, Spotify, YouTube, Google Calendar, Tumblr, Medium, Pocket, Square, eBay, Giphy, Automatic, LIFX, Fitbit, Withings, littleBits, Google WiFi, Evernote, Reddit, Digg, Skype, Slack, LINE, MailChimp, Salesforce, Todoist, and hundreds more.
Browse our curated collections to find Applets for: • The home, office, and car • Staying informed on news and politics • Your iPhone and iPad • Exploring outer space • Improving how you use social media
Do more with the services you love. Discover the power of Applets at ifttt.com/discover
Google Drive is a file storage and synchronization service which enables user cloud storage, file sharing and collaborative editing.
Google Drive incorporates the Google Docs suite, a collaborative office suite of productivity applications that offers:
- Google Docs , a word processor;
- Google Sheets , a spreadsheet application;
- Google Slides , a presentation program;
- Google Drawings , a graphics application;
- Google Forms , a form designer.
Google Drive gives you access to your work from anywhere, across your Mac, PC, mobile devices and on the web. Simply download Drive on your Mac or PC to sync files from your computer to the cloud. Update a file on one device and changes are automatically saved to Drive and your other device, so you have the most up-to-date version of your files wherever you need them.
Bring your work to life : Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time
Buy what you need & grow flexibly : Start with up to 15 GB of included storage for each of your users. Need more? For as little as $4/month for 20GB, administrators can centrally purchase and manage up to 16TB (Yes, that’s 16,000 GB!) of additional storage for each user.
Feedly is a better way to organize, read and share the content of your favorite sites. It weaves the content from the RSS feeds of your favorite websites into a fun magazine-like experience and provides seamless integration with social networks.
Better Personalization - Organize your favorite blogs, news sites and YouTube channels and access them all in one place (or sync with Twitter and Facebook).
Better Browsing - Feedly transforms web sites into beautiful cards which load quickly and are easy to read.
Better Sharing - Easily save articles across devices or share them with your friends on Twitter, Facebook or LinkedIn. Directly or via Buffer, Pocket or Instapaper.
At home, at work or on the go - You can add feedly to all the devices you love. Your phone, tablet and computer are always in sync.
Feedly compatible news reader apps are for example:
Other apps that work with Feedly: https://feedly.com/apps.html
Evernote is a cross-platform, freemium app designed for note taking, organizing, and archiving.
The app allows users to create a "note" which can be a piece of formatted text, a full webpage or webpage excerpt, a photograph, a voice memo, or a handwritten "ink" note.
Notes can also have file attachments. Notebooks can be added to a stack while notes can be sorted into a notebook, tagged, annotated, edited, given comments, searched, and exported as part of a notebook.
Evernote Premium features:
Offline notes Your notes are available anywhere, anytime, even without an internet connection. Perfect for flights, international travel and working on the go.
Passcode lock Make sure only you can access your notes. Add a layer of security on mobile devices to protect your valuable information such as business plans, receipts, health information, and photographs.
Business card scanning Leave behind your stack of cards by scanning them using Evernote's camera. Capture and store all contact information, a photo of the card and choose to automatically pull additional profile details from LinkedIn.
Presentation mode Present directly from your notes in a full-screen layout for more collaborative, efficient meetings.
PDF annotation When a picture’s worth a thousand words, you can avoid lengthy email dialogue. There’s no quicker way to call attention to contract edits or design changes.
Context and Knowledge Discovery Context reveals notes with related content and documents, and Knowledge Discovery identifies co-workers who are experts on the topic or project you're working on.
Faster image recognition Find what you’re looking for, faster. We scan your images faster, so text within them is searchable sooner. Find text in handwritten notes, Post-it® Notes, whiteboard drawings and more.
Search in PDFs and Office docs Your files are easily searchable within Evernote. Quickly locate your Office and work documents, spreadsheets, presentations, and PDFs.
Save anything you see online - including text, links and images - into your Evernote account with a single click.
Save webpages to read later, and eliminate cluttering of bookmarks with sites that are merely of a one-time interest. With Pocket, you can read at home, work, on the plane, or during your commute; even without an internet connection.
Pocket is available as a bookmarklet, as a Chrome addon, integrated in Firefox, as several unofficial browser addons, and as a mobile app available for a variety of platforms.
FreeMind is a premier free mind-mapping software written in Java. The recent development has hopefully turned it into high productivity tool. We are proud that the operation and navigation of FreeMind is faster than that of MindManager because of one-click "fold / unfold" and "follow link" operations.
SimpleMind is a great Mind Mapper with focus on simplicity and ease of use. Multiplatform, with live mindmap transfer.
yEd is a powerful diagram editor that can be used to quickly create diagrams manually or import external data for analysis and auto-magically arrange even large data sets by just pressing a button. You can use yEd to quickly create flow charts, BPMN and UML diagrams, organization charts, mind maps, and many other kinds of diagrams, graphs, and networks. Choose from a wide range of highly sophisticated layout algorithms to automatically arrange diagrams in no time. An intuitive and visually appealing user interface makes creating diagrams fun. Once a diagram has been created, it’s easy to save, print, or export it to popular formats like PDF, SWF, EMF, SVG, JPEG, GIF, PNG, or HTML image maps.
Google Alerts will send you email or RSS updates of the latest relevant Google results (web, news, etc.) based on any topic or search term of your choice.